ROBINSONS RETAIL HOLDINGS, INC.: Notice of Annual Meeting of Stakeholders


ROBINSONS RETAIL HOLDINGS, INC.: Notice of Annual Meeting of Stakeholders

NOTICE OF THE ANNUAL MEETING OF SHAREHOLDERS

MAY 14, 2021

Notice is hereby given that the Annual Meeting of the Shareholders of ROBINSONS RETAIL HOLDINGS, INC. (RRHI) shall be held via remote communication at https://bit.ly/RRHI2021ASM on May 14, 2021 at 9:30 A.M.

The Agenda for the Annual Meeting of the Shareholders is as follows: 

  1. Call to Order and Certification of Notice and Quorum 
  2. Approval of the Minutes of the Annual Meeting of the Shareholders held on May 14, 2020 
  3. Presentation of the Annual Report and Approval of the Audited Financial Statements for the year ended December 31, 2020
  4. Election of the Board of Directors 
  5. Appointment of the External Auditor 
  6. Ratification of the acts of the Board of Directors and its committees, officers, and management 
  7. Other Matters 
  8. Adjournment

Record Date Only shareholders of record as of April 7, 2021 are entitled to notice of, and to vote at, the Annual Meeting of the Shareholders.

Attendance and Registration  Due to current conditions and in support of efforts to prevent the spread of COVID-19, shareholders may only attend the meeting via remote communication. Shareholders who intend to participate in the Annual Meeting should notify the Corporate Secretary by registering at https://bit.ly/RRHI2021_ShareholderRegistration no later than May 3, 2021 in order to be considered as present.

Quorum  For purposes of quorum, the following shareholders shall be deemed present: (1) shareholders who notify the Corporate Secretary by registering no later than May 3, 2021; (2) shareholders who register and vote in absentia by May 3, 2021; and (3) shareholders who submit duly accomplished proxy forms.

Voting Shareholders may vote through the following:  (1) by voting in absentia (digital ballot) or (2) by appointing the Chairman of the Annual Meeting as their proxy.  To vote in absentia, please register at https://bit.ly/RRHI2021_ShareholderRegistration no later than May 3, 2021.  Once the registration is successfully validated, a digital ballot shall be generated for the shareholder who may then proceed to fill out the ballot. To vote by proxy, please submit the duly accomplished proxy forms on or before May 3, 2021 either by electronic mail to [email protected] or by sending a hard copy to the Office of the Corporate Secretary, 4th Floor, Robinsons Retail Head Office, 110 E. Rodriguez Jr., Avenue, Libis, Quezon City. We are not soliciting proxies.

The procedure for attending the meeting via remote communication, registration, voting in absentia and voting by proxy are explained in the Information Statement.

Visual and Audio Recording  In accordance with SEC guidelines, please be informed that there will be a visual and audio recording of the Annual Meeting.

Electronic Copies An electronic copy of the Information Statement, Management Report, SEC Form 17-A and other related documents are available at www.robinsonsretailholdings.com.ph and at PSE Edge.

 

Atty. Rosalinda F. Rivera

Corporate Secretary

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